Did you know?
It’s only after writing the ‘Chapter 3’ of your SIWES Report that you can testify to being a true intern. This is because you start describing the operations of your SIWES place in the 3rd chapter. This paves the way for the narration of your SIWES experience. Therefore, it can be considered the Backbone of your SIWES Report.
In this article, you will learn how to write a Comprehensive Chapter 3 in your SIWES Report.
What is Chapter 3 of SIWES Report for?
Wondering why the third chapter of your report is considered very important?
The purpose of Chapter 3 of any SIWES Report is to describe the operations conducted in the company or enterprise. Hence, it involves the breakdown of the different departments as well as their facilities, equipment, products/services, employee or intern roles and maintenance operations.
As a SIWES student, you should also describe projects carried out during the internship period and the personal experience or transferable skills gained while participating in those projects. In production companies, such an experience could be the step-by-step procedure for producing a particular commodity.
Read: How to Build and Maintain Solid Connections during your SIWES
Breakdown of Chapter 3: The Backbone of Your SIWES Report
Like other chapters, the sections (headings and subheadings) in the third chapter of your SIWES report should be numbered accordingly. However, this part of the report has to be detailed with necessary charts or photographs tools to serve as proof of service. Nevertheless, avoid making the report too bulky.
In general, the Chapter 3 of SIWES Report consists of:
3.1 Overview of Operations
This section enables you to briefly describe the type of operations conducted in the company as well as the roles played by the different departments in the organisation.
You may recall that in Chapter 2 of your SIWES Report, you were advised to attach the organisational chart of the company. Hence, you may build on that information by expanding on the facilities present in each department.
3.1.1 Company Policy, Layout, Objectives and Strategies
You can get Information on the Company Policy, Layout and Strategies from the organisation’s official website or physical documentations. Alternatively, you can get such information from your superiors at the company.
3.1.2 Health Safety and Environmental Management (HSE) of the Company/Institution
It is required that every business must have a policy for managing health and safety. HSE policies are often implemented to ensure that the operations of the company do not tamper with the health and safety of the environment and living things in the society. In your report, include the official HSE policies of the company as well as practical measures taken by the company to implement them.
3.2 Products and/or Services
Organisations are categorised into production companies and service-providers. In this section, list out or describe the products and/or services that the organisation deals in.
3.2.1 Machines/Software/Equipment
Depending on the type of company, describe the type of facilities (equipment, machines or software) used, especially those you have experience with. It is very important to attach pictures of such machines as well as equipment part list, if available. Attaching pictures of yourself working with the equipment is an added advantage.
Tips:
- State (the number of) personnel required to operate the equipment/machinery.
- Use real workplace images rather than internet-downloaded ones.
3.2.2 Material Handling
In a factory or manufacturing industry, there are specific conditions for storage, processing and transportation of raw materials. In this section, you should state how such materials are handled throughout from procurement to distribution.
3.3 Quality Engineering (Control)
Standard companies ensure that their products are of good quality. This is done through quality assurance and control departments. The Quality Assurance Department is responsible for monitoring, inspecting and proposing measures to correct or improve an organization’s final products in order to meet established quality standards.
In your report, outline the steps taken by the company in that regard. You may also state the responsibilities and duties of the Quality Control/Quality Assurance personnel in the company and attach information (including pictures) of the tools and equipment used by them.
3.4 Maintenance Engineering
Prevention is better and cheaper than cure. Even in an industrial setting, regular maintenance reduces the risk of equipment breakdown. Therefore, you should include details of the maintenance activities conducted in the organisation. This could be preventive maintenance or corrective maintenance. You can also include the company’s maintenance policy as a sub-heading.
Conclusion
Now you know how to write Chapter 3 of your SIWES Report! Follow Smartbukites for more tips for your report. You can also see how to fill your logbook too!
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